24 Must-Have SaaS Tools for Small Businesses in 2024
DAVID FAČKO
13 min
·
October 4, 2024
Looking for the best SaaS tools to help your small business thrive? With competition growing every day, picking the right tools can make all the difference. We’ve gathered insights from successful founders, along with their motivations for starting a business, so you can better understand the challenges and solutions offered by the software.
Ready to find the perfect tools for your needs? These solutions are designed to streamline operations, improve productivity, and help your business grow faster. Let’s get started!
SaaS (Software as a Service) is a way to deliver software over the internet. Instead of installing and managing it on your own computers, you access it through a web browser. This means you don’t have to worry about updates or security. The provider handles everything for you.
Think of SaaS like renting an apartment instead of buying a house. When you rent, you have access to all the amenities without the long-term commitment and maintenance responsibilities. Similarly, with SaaS, you pay a subscription fee to use the software without the hassle of installation or upkeep. This model is especially appealing to small businesses, as it reduces upfront costs and allows for easy scaling as your needs change.
Overall, SaaS offers flexibility and ease of use, making it an ideal choice for many businesses today. With SaaS, your team can access the tools they need while avoiding the technical headaches of traditional software installations.
Key Benefits of SaaS Software
SaaS software offers a modern solution for businesses looking to streamline their operations and reduce costs. Let’s look at the top advantages of SaaS platforms:
Cost-Effective: Pay a predictable subscription fee instead of large upfront costs.
Easy Access: Use the software from anywhere with an internet connection.
Automatic Updates: Always have the latest features and security updates without effort.
Scalability: Easily add or remove users and features as your needs change.
Reduced IT Burden: No need for a large IT team to manage software installations and maintenance.
Are you convinced of the benefits SaaS tools can bring to your business? If not, let’s explore how these solutions can boost efficiency and drive growth!
Useful SaaS tools for Small Businesses
There is a solution for every problem! For SaaS businesses, this couldn’t be more true! See the list of Saas software and their benefits for your business!
Billdu is a powerful SaaS software designed specifically for small businesses and freelancers to streamline their financial processes. With Billdu, managing your invoices, estimates, and expenses has never been easier. The platform offers an intuitive interface that allows you to create professional-looking invoices in just a few clicks, helping you get paid faster.
Founder Insight: Erik Hudák, CPO at Billdu “I founded Billdu after realizing there was no easy way to create invoices for clients while socializing with friends at a pub.”
Get Paid Faster with Billdu Invoice Maker!
Get Paid Faster with Billdu Invoice Maker for just $7.99 per month! Start with the Lite Plan and simplify your invoicing today!
Leading the way in online booking and scheduling, SimplyBook provides a feature-rich platform designed for small to medium-sized businesses. Its customizable interface allows businesses to manage appointments effortlessly while integrating payment processing for a seamless client experience. The platform also offers comprehensive admin and client apps, enabling easy management and access from anywhere.
Founder Insight: Ingvar Gudmundsson “SimplyBook’s mission is to connect people with service businesses through a seamless online reservation system, allowing clients to book services easily, anytime and anywhere.”
Best Saas Meeting Scheduling Software
3. SimplyMeet
SimplyMeet is a streamlined solution for organizing meetings, designed to simplify scheduling for individuals and businesses alike. With its intuitive interface, users can easily arrange meetings, sync calendars, and send invitations in just a few clicks. Integration with popular calendar services like Google and Outlook ensures a smooth, hassle-free scheduling experience.
Founder Insight: Rafal Muzynski “SimplyMeet was created to assist individuals and businesses using CalDAV calendars in efficiently converting leads into revenue through a streamlined scheduling solution.”
Best Saas Team Communication Software
4. Chanty
Chanty is a SaaS software, collaboration platform designed to improve productivity through online communication, task management and video conferencing. The unlimited messaging goes even with a free plan and is a perfect feature for remote teams. Chanty offers one-on-one video calls as well as group video conferences with screen sharing. In built task management feature with kanban board let’s you turn messages into talks and assign teammates, due dates and prioritize tasks.
Chanty features
Unlimited Messaging
Task Manager with Kanban
Audio/Video Calls
Teambook Hub
Voice Messages
Pinned Messages
Chanty pricing: Price Range/Month: $4.00 – Custom
Founder Insight: Dmytro Okunyev “Chanty was created to enable unlimited communication among employees, offering unrestricted chat history and fostering seamless collaboration.”
Best Saas Project Management software
5. Breeze
Breeze is a project management tool designed to streamline task tracking and enhance team collaboration. Its intuitive interface provides an overview of project timelines, making task prioritization straightforward. With features that allow for easy adjustments to timelines and milestones, it enables quick decision-making to keep projects on track. Automatic notifications and reminders ensure deadlines are met and tasks aren’t overlooked, fostering continual progress.
Breeze features
Project Boards
Intuitive Task Tracking
Calendars & Timelines
Reports & Progress
Breeze pricing: Price Range/Month: $10.00
Founder Insight: Rene Vahtel “The founder of Breeze created the SaaS to provide a simple, intuitive project management tool. Existing tools were either too complex or technical, so Breeze was designed for ease of use, showing what’s being worked on, by whom, and how long it takes. “
Best Saas Project Management and Team Collaboration Software
6. Proofhub
ProofHub is a comprehensive project management and team collaboration tool designed to simplify and improve the way teams work together. It incorporates various aspects of project management into a single platform, making it easier for teams to manage multiple projects with diverse workflows from one location. ProofHub provides better organization and coordination, reducing the need for multiple tools.
Founder Insight: Sandeep Kahsyap “The founder of ProofHub, aimed to streamline cumbersome review and approval processes handled via email. He expanded the tool into a comprehensive project management and collaboration platform to eliminate the need for multiple tools.”
Best Saas Call Center Software
7. Cloudtalk
CloudTalk is a cloud-based call center and business phone system built to maximize your customer support efforts across all channels. All you need to do is choose a number for one of the 160+ supported countries, and you can instantly start optimizing your workflows with advanced features, including IVR, click-to-call, power dialers, and more! CloudTalk also supports 35+ other powerful integrations for helpdesk, e-commerce, and CRM systems, including HubSpot and Zendesk.
CloudTalk features
High-quality calls with guaranteed latency and minimal jitter
Founder Insight: Martin Malych “CloudTalk began as a simple click-to-call widget but quickly saw the chance to make a bigger impact. That’s when the shift happened. Now, CloudTalk delivers remote-ready call center software designed to enhance call quality, automate workflows, and offer seamless configurability for sales and support teams.”
Best Saas Text Messaging Software
8. Textmagic
Textmagic is a powerful yet intuitive platform designed to streamline SMS communication for businesses. It facilitates effective and direct engagement with customers through messaging, offering tools for marketing campaigns, customer support, and notifications. With a suite of features such as personalized messages, automation capabilities, and detailed analytics, Textmagic is a go-to solution for businesses looking to harness the immediacy and reach of SMS.
Founder Insight: Priit Vaikmaa “Priit Vaikmaa created TextMagic to streamline business communication by unifying SMS and customer management in one platform, making messaging more efficient and saving companies time.”
Best Saas Email and Text Marketing Software
9. Sender
Sender is an email and text marketing platform that helps you get the best results from both campaigns effortlessly. No matter your business or goal, Sender caters to everyone’s needs. You can use its drag-and-drop email builder and responsive templates to create professional newsletters in minutes. With its high-converting popups, you can capture quality leads and nurture them into loyal customers with effective email marketing campaigns like welcome, abandoned carts, and more.
Founder Insight: Edgaras Vaitkevičius “The founder created Sender to offer an easy-to-use and affordable email marketing solution, tackling the high costs and complexity of many platforms to make it accessible for all users.”
Best Saas Email Marketing Software
10. Flexmail
Flexmail is a fully GDPR-compliant, European email marketing platform with the best deliverability, multilingual support and quick, personal service. With Flexmail you’ve got everything you need for strong email marketing results. The platform is so easy to use that everyone can design effective emails. Design professional email campaigns that perform well on any device without any HTML knowledge. Focus on the right data with a built-in marketing CRM. Track clicking behaviour and send targeted campaigns by keeping track of interests.
Founder Insight: “Flexmail aims to create a user-friendly email marketing platform that simplifies campaign management, helping businesses enhance customer communication and achieve high deliverability“
Best Saas Social Media Software
11. Billo
Billo is a leading UGC marketplace that empowers brands to create authentic, performance-optimized videos for their social media ads. With a network of 22,000+ satisfied brands and over 200,000 videos produced, Billo connects businesses with creative video makers who understand the brand’s voice and vision. Billo’s process is seamless: brands outline their video needs, and within days, receive high-quality content tailor-made to boost social ad campaigns.
Billo features
Authentic creator-made videos
Optimized for paid social media ads
On-demand, flexible pricing
Fast, reliable delivery
Billo pricing: Price Range/Month: $500.00- Custom
Founder Insight: Donatas Smailys “Donatas Smailys was inspired by changes in marketing to create Billo, a platform that helps brands produce authentic video content affordably. By connecting brands with video creators, Billo makes it easy to generate high-quality, targeted content for social media ads.”
Best Saas Referral Marketing Software
12. ReferralCandy
ReferralCandy is a powerful tool for running Shopify and WordPress-based referral and affiliate programs. It comes with the key tools to start and run a successful referral program, including drag-and-drop landing page builder, A/B testing, retargeting, fraud tracking, automation, and analytics. ReferralCandy powers over 30.000+ ecommerce stores and is trusted by brands worldwide.
“Since 2009, ReferralCandy has helped merchants run successful referral and affiliate campaigns. From the start, our goal has been to provide small businesses with a powerful tool to grow their customer base through word-of-mouth marketing.”
Best Saas Client Portal Software
13. Spp
Spp (Service Provider Pro) is the all-in-one client portal software for SEO, digital marketing, and creative agencies. It automates your client onboarding, payments, and project management. You can set up your services and add them to an order form for an easy checkout process—perfect to convert hot leads into paying customers. Orders can be automatically assigned to team members, who start work based on tasks and their deadlines. All team communication is handled inside projects: mention team members, leave notes, and react with emoji to messages.
Spp features
Project management with tasks and deadlines
Powerful form builder for checkout and onboarding
Built-in analytics to track sales, projects, and deadlines
Founder Insight: Chris Willow “In 2014, Chris launched Service Provider Pro to automate his video production agency by creating a unified platform for billing and project management.”
Best Saas UX Research Software
14. UXtweak
UXtweak is an all-in-one UX research platform that combines a wide suite of features that are a must-have for optimizing website and mobile UX. With this platform, you can test for usability issues, conduct interviews and moderated studies with participants, optimize your product’s information architecture with card sorting and tree testing, and much more.
Founder Insight: Eduard Kuric “UXtweak aims to enhance user experiences by assisting companies with UX research. Its tools help identify conversion drop-offs, user frustrations, and areas for product redesign or optimization.”
Best Saas Website Builder Software
15. Webnode
Webnode is a no-code website builder with plenty of customizable website templates. It was launched in 2008 and more than 50 million websites have been created on the Webnode platform. Whether you need a professional website for your business, a beautiful portfolio, or a user-friendly e-shop, you have the right tool to create a website exactly to your needs.
Founder Insight: Vít Vrba “Make website creation more accessible to people who don’t know how to code. Webnode internal goal is to help people become successful online.”
Best Saas Legal Compliance Software
16. Iubenda
Iubenda is a software solution that simplifies legal compliance for websites and apps. It allows you to handle different areas of compliance – such as privacy and cookie policies, consent management, Terms and Conditions, Whistleblowing, and more – across multiple regions and legislations. For example, iubenda supports the EU GDPR, US Privacy Laws, Brazil LGPD, to name a few. Moreover, its solutions align with the latest industry standards, such as Google Consent Mode and the IAB Transparency and Consent Framework, which allow the optimization of consent management and ad revenue.
Founder Insight: Andrea Giannangelo “Founded in 2011, iubenda aims to simplify legal compliance for websites, making it accessible and easy to understand for everyone.”
Best Saas Mobile Device Management Software
17. Scalefusion
Scalefusion is an MDM and UEM solution designed to manage a wide range of devices, including desktops, laptops, tablets, and smartphones across Android, iOS, Windows, macOS, and Linux platforms. It provides seamless device monitoring and management with dedicated features for each operating system. It ensures strong security, remote troubleshooting, and effective application and content management. With advanced device analytics and responsive customer support, Scalefusion enables businesses to efficiently manage diverse device environments.
Founder Insight: Harishankar Kannan “Scalefusion’s founder developed a SaaS solution to help businesses manage mobile devices as remote work grew. The platform simplifies device security, app management, and compliance, allowing businesses to easily monitor devices across different operating systems.”
Best Saas Cloud Storage Software
18. Internxt
Internxt provides a fully encrypted and private cloud storage solution, offering a secure alternative to big tech companies that often collect, monitor, and share user data. What sets Internxt apart is our unwavering commitment to privacy. As a zero-knowledge company, we ensure that all data is encrypted on our clients’ devices, making it inaccessible to any external party, including Internxt itself.
Founder Insight: Fran Villalba Segarra “Tech giants control the internet, often sharing and risking user data. Internxt Drive offers a fully private, encrypted cloud storage solution to keep data safe. Internxt committed to protecting user privacy, not profiting from it, for a more secure and ethical online experience.”
Best Saas Data Security Management Software
19. Fortanix
Fortanix is a data-first security company and a pioneer in Confidential Computing. We help enterprises discover, assess, and remediate data exposure risks across hybrid multicloud environments to maintain the privacy and compliance of their most sensitive and regulated data, wherever it may be.
Fortanix features
Simplified data security
FIPS 140-2 Level 3 protection
High performance standards
DSM accelerator
Fortanix pricing: Price Range/Month: Custom
Founder Insight: Anand Kashyap “Fortanix was created to improve data security by using advanced encryption and confidential computing, giving businesses stronger protection for their sensitive information.”
Best Saas Data Integration Software
20. Estuary
Estuary is a SaaS platform designed to simplify real-time data integration and streaming. It enables businesses to seamlessly sync data between various sources and destinations, ensuring efficient, reliable, and low-latency data flow. With its user-friendly interface and powerful connectors, Estuary helps companies automate data pipelines, making it easier to manage and utilize data in real time for better decision-making.
Founder Insight: Dave Yaffe “Estuary.dev was created to simplify real-time data integration and automation. Its goal is to help businesses efficiently sync and manage data across platforms in real time.”
Best Saas HR Software
21. Peoplebox
Peoplebox is a comprehensive talent management platform powered by GenAI, designed to streamline various aspects of human resources and employee development. It serves as a one-stop solution for managing the entire employee lifecycle, from hiring and performance management to setting goals and fostering internal mobility.
Founder Insight: Abhinav Chugh “I experienced the challenges how hypergrowth leads to misalignment, slow execution, and high turnover. At Peoplebox, we aim to connect talent strategy with business results through AI.”
Best Saas Coaching Software
22. Paperbell
Paperbell is a coaching software designed to streamline the business side of coaching, allowing professionals to focus on their clients. With features like client scheduling, payments, contracts, and digital product sales all in one place, Paperbell offers a seamless experience for both coaches and clients. Whether you’re running a large coaching practice or just starting out, Paperbell automates administrative tasks, integrates with tools like Zoom and Google Calendar, and provides insights to grow your business effortlessly.
Paperbell features
Automated Scheduling and Payments
Contract Management
Client & Package Management
Paperbell pricing: Price Range/Month: $47.50
Founder Insight: Laura Roeder “Laura Roeder founded Paperbell to help coaches streamline administrative tasks like scheduling, payments, and client management, allowing them to focus more on coaching and less on logistics.”
Best Saas Localization Management Software
23. Centus
Centus is a web-based localization management platform that helps businesses localize apps, software, documents, and content.
The platform comes with a full suite of collaboration features, bringing translators, editors, designers, developers, and managers together, under one digital roof. This integrated approach eliminates the need for scattered tools and manual processes.
Founder Insight: Henry Simmons “Centus was created to accelerate localization for businesses. The founder saw a need for a centralized platform that fixes the fragmented localization process by bringing project stakeholders together, streamlining their communication, and automating manual tasks.”
Best Saas SEO software
24. Ranktracker
Ranktracker is an all-in-one SaaS platform designed to simplify SEO and boost online visibility for businesses of all sizes. It offers tools for keyword research, rank tracking, backlink analysis, and SERP insights, enabling users to optimize their websites and stay ahead of the competition. With a user-friendly interface and data-driven analytics, Ranktracker helps businesses make informed decisions to improve search engine rankings and drive organic traffic.
Founder Insight: Felix Rose-Collins “Ranktracker was created to give businesses of all sizes access to easy-to-use SEO tools, so they can compete effectively in search rankings without needing expert-level knowledge.”
Best Saas Design software
25. DesignWiz
DesignWiz is a user-friendly platform designed to help small businesses and individuals create stunning, professional-quality flyers with ease. It eliminates the need for design skills by providing a simple interface, a vast selection of high-quality templates, and powerful customization options. With its AI flyer generator, users can effortlessly design eye-catching flyers in no time. Whether you’re advertising an event, a promotion, or boosting your brand, DesignWiz makes it quick and affordable to create standout designs.
Founder Insight: Nirav Alagiya “DesignWiz is here to make professional flyer creation accessible to everyone, no matter their design experience. Our goal is to empower users to create standout designs effortlessly and affordably.”
Conclusion
Incorporating the right SaaS tools into your small business can be a game-changer.
Don’t miss out on the opportunity to simplify your operations. Automate your business processes with SaaS tools today and set your business up for long-term success!
Maximize your invoicing efficiency by 10x with Billdu’s invoicing app for Android and iOS! Download today and take control of your invoicing anytime, anywhere!
SaaS software is distributed via the internet and hosted on cloud servers, meaning users don’t need to install or manage the software on their own devices.
Instead, they access the software through a web browser or app, paying a recurring subscription fee for usage. This model allows for easy updates, scalability, and remote access from any device with an internet connection.
What is Software as a Service or saas and How is it Used?
Software as a Service (SaaS) is a cloud-based solution where users can access software applications over the internet, without needing to install or manage them on their devices. It's a simple and scalable way to use essential tools for business and personal needs.
How to Use SaaS:
Choose a Provider: Sign up with a trusted SaaS provider offering the tools you need.
Access Online: Log in to the software through a web browser or app.
Subscription: Pay a monthly or annual fee for access to the software.
Customization: Set up the application based on your needs, adding users or features as required.
Manage & Scale: Easily upgrade or downgrade your plan as your needs change.
Remote Access: Use the software from any device with an internet connection.
Which Saas companies belong to Team.blue?
Team.blue is a European tech group that focuses on digital tools and services for businesses, offering solutions for web hosting, online presence, and business management. Some of the notable companies within Team.blue include Billdu, a leading invoicing app, Webnode, a popular website builder, and Iubenda, a compliance tool for privacy policies and terms. These companies are part of Team.blue's mission to empower businesses with easy-to-use digital tools.
David Fačko is an SEO and Content Specialist at Billdu, a globally acclaimed invoicing software solution renowned for its effectiveness with freelancers and small businesses.
